Privacy Policy

Hawthorne & Rowe Tax Consultancy ("we", "us", or "our") is committed to protecting the privacy and confidentiality of our clients and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information.

1. Information We Collect

We may collect the following types of information:

• Personal Identification Information: Name, email address, phone number, postal address, date of birth, Social Security number (or equivalent), and government-issued identification numbers.
• Financial Information: Tax records, income details, banking information, investment data, and related financial documentation.
• Technical Data: IP address, browser type, operating system, and browsing behavior on our website.
• Communications: Records of your correspondence with us, including emails and phone call logs.

2. How We Use Your Information

We use your information to:

• Provide tax consulting and related financial services
• Prepare and file tax documents
• Comply with legal and regulatory obligations
• Communicate with you about our services
• Improve our website and customer service
• Maintain internal records and client files

3. Legal Basis for Processing

We process your personal data under the following legal bases:

• Your consent
• Performance of a contract
• Compliance with legal obligations
• Our legitimate interests in operating our business and improving services

4. Sharing of Information

We do not sell or rent your information. We may share data with:

• Government authorities (e.g., IRS or local tax agencies) as legally required
• Professional service providers such as accountants, auditors, or IT support
• Third-party platforms used for secure document storage or tax filing, under strict confidentiality agreements

5. Data Security

We implement administrative, technical, and physical security measures to protect your data against unauthorized access, loss, or misuse. These include:

• Encrypted data storage and file transfers
• Secure access controls
• Regular audits and updates to our security practices

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law, typically 7 years in accordance with standard tax record-keeping requirements.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access and obtain a copy of your data
• Correct or delete inaccurate data
• Object to or restrict processing
• Withdraw your consent at any time

To exercise any of these rights, please contact us at the email below.

8. Cookies and Website Tracking

Our website may use cookies to enhance user experience. You can choose to disable cookies via your browser settings.

9. Changes to This Policy

We reserve the right to modify this policy at any time. Updates will be posted on our website with a revised "Effective Date."

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact:

Whitmore & Knox Lawyers
Email: [email protected]